About the Role
Proten is an international Human Capital Development firm offering a wide range of training, coaching, and consulting services across Europe and Africa, with head offices in London and Lagos. We are currently seeking a highly organized and proactive Executive Assistant to provide high-level executive support to our CEO. In this pivotal role, you will manage complex priorities, coordinate executive engagements, track key decisions, and ensure seamless communication and follow-through across the organization.
Key Responsibilities- Manage the CEO's calendar, appointments, meetings, and engagements end-to-end with high precision.
- Prioritize and coordinate meeting requests based on urgency, relevance, and strategic business goals.
- Prepare agendas, comprehensive briefing notes, executive presentations, and meeting materials.
- Manage, triage, and draft professional correspondence for the CEO's email inbox and communications.
- Track pending approvals, delegated tasks, and action points to guarantee timely closure.
- Coordinate seamless local and international travel arrangements, including visas, flights, and itineraries.
- Liaise with Finance and stakeholders regarding corporate requisitions, payments, and reimbursements.
- Support Board meetings, Executive Committee sessions, and high-level stakeholder engagements.
- Maintain secure, accurate executive records and provide administrative support on special projects.
- Bachelor's degree in Business Administration, Management, Social Sciences, or Communications.
- 3 to 5 years of proven experience providing executive support to a C-suite leader, Managing Director, or CEO.
- Demonstrated expertise in managing complex calendars, global travel, and confidential correspondence.
- Exceptional written, verbal, and interpersonal communication skills.
- High level of discretion, emotional intelligence, confidentiality, and professional judgment.
- Proficiency in Microsoft Office suite and modern digital workplace productivity tools.
- Competitive salary with annual leave allowance
- Comprehensive Health Maintenance Organization (HMO) coverage
- Pension scheme participation
- Dedicated communications allowance