About the Role
The People Practice helps startups scale and accelerate impact by providing bespoke people-centred solutions, while also helping people access employment opportunities through relevant knowledge and practical skills. Our client, a major stakeholder in the Energy Sector, is looking to hire a dynamic Executive Assistant who will act as the strategic anchor for the organisation’s leadership and the COO.
This role controls the flow of information, protects leadership time, and ensures that executive decisions are translated into immediate action. Operating at the intersection of public sector bureaucracy and corporate speed, you will manage day-to-day administrative complexity so leadership can focus entirely on key energy priorities.
Key Responsibilities- Proactively triage meeting requests, resolve conflicting priorities, and build daily schedules that maximize productivity and minimize burnout.
- Act as the primary, polished point of contact for high-level external stakeholders, diplomatically triaging access requests based on urgency and strategic alignment.
- Draft, review, and dispatch sensitive correspondence, ensuring incoming briefs and memos are summarized, flagged by priority, and routed appropriately.
- Prepare agendas, compile background briefing packs, take concise minutes, and ruthlessly track action items to completion.
- Maintain a secure, meticulously organized physical and digital filing system for critical government documents and project briefs.
- Provide agile administrative support to the COO, ensuring seamless alignment between executive schedules and wider office operational workflows.
- Minimum of 5-7 years of experience supporting C-suite executives in high-pressure corporate environments.
- Demonstrated experience supporting organization leaders or public figures, with an intimate understanding of official state protocols, hierarchies, and civil service sensitivities.
- Power-user capabilities in productivity suites including Google Workspace, Microsoft 365, advanced Outlook calendar management, SharePoint, and tracking tools.
- Strong project coordination skills with the ability to independently follow up with team heads on tasks without leadership intervention.
- Outstanding verbal communication, presentation, and exceptional writing skills.
- Competitive salary package commensurate with industry standards.
- Opportunities for professional growth and leadership exposure in the energy sector.
- Dynamic, high-impact work environment collaborating with top-tier executives and stakeholders.