About the Role
Acabado Products is a leading manufacturer and distributor of healthy, affordable, and high-quality baking materials designed to enhance bakers' creativity and efficiency. We are currently seeking an organized, efficient, and proactive Business Office Coordinator to oversee day-to-day administrative operations, streamline office workflows, and support executive management. The ideal candidate will serve as the central hub of office communication, managing facility operations, record-keeping, procurement of office supplies, and internal coordination to ensure seamless business performance.
Key Responsibilities- Oversee daily office operations, maintain office supplies and inventory, and manage relationships with external vendors, contractors, and service providers.
- Assist executive management with scheduling, meeting coordination, travel arrangements, preparing reports, and handling confidential correspondence.
- Maintain organized physical and digital filing systems, track incoming and outgoing business correspondence, and ensure proper record-keeping across departments.
- Ensure a clean, safe, and fully functional working environment by coordinating maintenance, repairs, and facility upkeep.
- Serve as a primary point of contact between internal teams, ensuring effective communication and smooth administrative workflow across departments.
- Manage petty cash, assist with basic office expense tracking, verify invoices, and coordinate with the finance team for prompt bill payments.
- Ensure professional reception and management of office visitors, incoming calls, and customer inquiries.
- Minimum of a Bachelor's Degree in Business Administration, Secretarial Studies, or a related field.
- Proven working experience as an Office Coordinator, Administrative Assistant, or similar relevant role.
- Strong organizational skills with the ability to multitask, prioritize duties, and solve daily operational problems efficiently.
- Excellent written and verbal communication skills for clear internal messaging and professional client relations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software or tools.
- Basic understanding of budgeting, petty cash handling, and expense tracking.
- High level of reliability, attention to detail, and ability to meet deadlines in a fast-paced environment.
- Competitive salary package commensurate with experience.
- Opportunities for professional growth and career advancement within a dynamic manufacturing company.
- Health insurance and other staff welfare benefits.
- A collaborative, supportive, and vibrant work environment.