About the Role
Diamond Shine Cleaning Company is looking for a proactive, organized, and detail-oriented Administrative & HR Support Personnel to join our growing team. In this pivotal role, you will ensure the smooth day-to-day running of our office by managing front desk operations and serving as the welcoming first point of contact for visitors, clients, and prospective candidates. If you thrive in a dynamic environment and possess a strong knack for organization and people management, we would love to hear from you.
Key Responsibilities- Welcome and attend to visitors in a friendly, professional, and courteous manner.
- Manage incoming calls, emails, correspondence, and general enquiries, directing them to the appropriate personnel.
- Provide comprehensive administrative and HR support, including record keeping, employee documentation, filing, and document management.
- Assist with end-to-end recruitment activities, including reviewing applications, scheduling interviews, communicating with candidates, and maintaining recruitment records.
- Support employee onboarding, attendance tracking, leave administration, and other routine HR processes.
- Coordinate office procurement by sourcing and purchasing approved office supplies and consumables while monitoring inventory levels.
- Oversee office and facility maintenance by reporting and following up on maintenance issues with vendors and service providers.
- Schedule appointments, meetings, and manage calendars for management.
- Assist with preparing reports, correspondence, HR documents, and other administrative materials.
- Maintain an organized, clean, and professional reception and office environment at all times.
- Minimum of two (2) years of proven experience in a receptionist, administrative, HR support, or similar role.
- Exceptional written and spoken English communication skills.
- Strong interpersonal skills with the ability to interact professionally with diverse stakeholders.
- Good organizational, multitasking, and time-management abilities with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office collaboration tools.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Competitive salary package commensurate with experience.
- Opportunities for professional growth and career advancement within a supportive work environment.
- Health insurance and other standard corporate employee benefits.
- Paid time off and annual leave packages.