About the Role
The International Organization for Migration (IOM) is seeking a dedicated and organized Administrative Assistant for a maternity cover position based in Lagos, Nigeria. In this role, you will provide comprehensive administrative and logistical support to the Migration Health Assessment Centre (MHAC), ensuring efficient daily operations, accurate data management, and seamless coordination with embassies and internal medical teams.
Key Responsibilities- Maintain internal office administrative procedures, including document tracking, filing, archiving, and monthly reporting.
- Support the e-archiving system for medical files, blood test results, and follow-up documents.
- Prepare mail-out lists for embassies and liaise regarding the processing status of immigrants and dispatch of documents.
- Set up and maintain an orderly storage system for Chest X-rays and hard copies of medical documents.
- Process completed medical deferrals, x-rays, and other documents from MHD and forward them to physicians for clearance.
- Manage inventory and coordinate timely, cost-effective procurement of stationery, IT equipment, and medical supplies.
- Assure correctness of travel authorizations and advise on allowances for staff members on official duty travel.
- Bachelor’s degree in Business Administration, Medical Administration, or a related field from an accredited academic institution.
- At least two years of relevant professional experience in administrative support or similar roles.
- Previous working experience with NGOs or international organizations is a distinct advantage.
- Proficiency in computer applications, including MS Word, Excel, and Outlook.
- Demonstrated ability to multitask, prioritize, pay attention to detail, and work effectively in a multicultural environment.
Working with IOM offers a unique opportunity to contribute to international humanitarian operations, gain invaluable experience within the United Nations migration agency, and collaborate with diverse professionals in a dynamic work environment.