About the Role
Greenbox Facilities Limited is the foremost Facility Management Company in Abuja, Nigeria, offering a comprehensive suite of services including professional pest control, building infrastructure maintenance, integrated engineering, cleaning, waste management, and landscaping. We are currently seeking a well-organised, professional, and detail-oriented Secretary to join our dynamic team. In this role, you will provide essential administrative support, coordinate daily office activities, and contribute to the seamless execution of our business operations in a fast-paced environment.
Key Responsibilities- Manage incoming and outgoing calls, professional emails, official correspondence, and warmly greet office visitors.
- Prepare, type, and format official letters, memos, comprehensive reports, and other company documents with high accuracy.
- Maintain and update accurate physical and electronic records, filing systems, and secure document registers.
- Schedule meetings and appointments, prepare detailed meeting materials, and record accurate minutes when required.
- Sort, distribute, and track incoming and outgoing documents efficiently across various departments.
- Follow up on pending administrative tasks and communicate timely updates to relevant team members.
- Handle sensitive and confidential company information and records with the utmost discretion and responsibility.
- Perform additional administrative duties and special projects as assigned by management.
- Bachelor degree or equivalent qualification in Business Administration, Office Management, Secretarial Administration, or a related discipline.
- 2 to 4 years of proven relevant secretarial or administrative experience in a corporate setting.
- Exceptional proficiency in Microsoft Word, Excel, professional email management, and modern office productivity tools.
- Outstanding written and verbal communication skills with a polished professional demeanor.
- Strong organisational abilities, keen attention to detail, and a high level of professional conduct.
- Demonstrated ability to multitask, prioritise competing tasks, and strictly maintain confidentiality.
- Competitive salary package commensurate with experience and industry standards.
- Opportunities for professional growth and career advancement within a leading facility management firm.
- Comprehensive health insurance and other attractive employee welfare benefits.
- A collaborative, supportive, and dynamic work environment in the heart of Abuja.