About the Role
The National Institute for Nigerian Languages (NINLAN) is currently seeking a dedicated and organized Clerical Assistant to join our growing administrative team. As an autonomous inter-university centre for Nigerian language studies under the regulation of the National Universities Commission (NUC), we pride ourselves on fostering a professional, dynamic, and culturally rich work environment. In this role, you will play a vital part in ensuring the smooth day-to-day operations of our offices, assisting academic and administrative staff with various tasks, and contributing to the overall mission of the Institute.
Key Responsibilities- Manage daily office correspondence, including sorting, distributing, and filing incoming and outgoing mail.
- Maintain physical and digital filing systems, ensuring all records are accurate, up-to-date, and easily accessible.
- Assist in the preparation, typing, and photocopying of official documents, reports, and memos.
- Provide logistical support for meetings, seminars, and official institute events, including room setup and material distribution.
- Handle routine office inquiries, greet visitors, and direct them to the appropriate departments or personnel.
- Monitor office supplies inventory and submit requests for replenishment as needed.
- Perform other general administrative and clerical duties as assigned by departmental supervisors.
- Possession of relevant academic qualifications, such as a West African Senior School Certificate (WASSCE), National Diploma (ND), or equivalent in secretarial studies, business administration, or a related field.
- Demonstrated competence, high level of integrity, and strong professional ethics.
- Excellent verbal and written communication skills in English.
- Proficiency in basic office technology, including word processing software, spreadsheets, and email management tools.
- Ability to multitask, prioritize tasks effectively, and work collaboratively in a fast-paced academic environment.
- Competitive salary structure aligned with public sector guidelines in Nigeria.
- Opportunities for professional development and continuous skills training within an academic setting.
- Comprehensive health insurance and pension scheme benefits.
- A supportive, structured, and engaging work environment that promotes career growth.