About the Role
The People Practice is partnering with a major Nigerian conglomerate to recruit a dynamic and proactive Administrative Specialist for their Abuja office and executive residence. In this pivotal role, you will ensure seamless daily operations by managing vendor relationships, fleet services, government agency liaison, and executive protocol. If you excel in a fast-paced environment and possess exceptional organizational skills, we invite you to apply.
Key ResponsibilitiesAdministrative Management:
- Manage relationships with administrative vendors to ensure adherence to Service Level Agreements and cost-effective delivery.
- Supervise company drivers and oversee vehicle maintenance, fuelling, insurance, documentation renewals, and issue resolution.
- Oversee operations and expense management at the Chairman's residence to maintain exceptional standards.
- Liaise with government bodies and parastatals to facilitate timely regulatory approvals and deliver strategic documentation.
Protocol & Logistics Support:
- Coordinate executive travel, including flight bookings, hotel check-ins, airport logistics, and related expense processing.
- Serve as the primary liaison between the organization and key embassies, consular offices, and immigration authorities.
- Oversee Abuja support staff, including cleaners and drivers, ensuring smooth facility management and consumable restocking.
- Handle monthly processing of travel allowances, airtime disbursements, and driver weekend allowances.
Requirements:
- Minimum of a Bachelor Degree (BSc) or Higher National Diploma (HND) in a relevant discipline.
- 1 to 2 years of proven post-graduation experience in an administrative or office support role.
- Highly proactive, assertive, and results-driven with a strong sense of personal responsibility.
- Demonstrated ability to remain organized, think creatively to solve problems, and thrive under pressure.
- Exceptional stakeholder management and communication skills.
We offer a competitive salary commensurate with experience, opportunities for professional growth within a major Nigerian conglomerate, and a collaborative work environment.