About the Role
The European Bank for Reconstruction and Development (EBRD) is looking for a dynamic and experienced Office Manager to lead administrative and operational processes at our resident office. In this vital role, you will ensure a highly efficient, well-managed working environment, serving as the primary liaison for local authorities, vendors, and internal departments while upholding the highest standards of corporate integrity.
Key Responsibilities- Coordinate regular office maintenance, asset management, lease negotiations, and physical space upgrades with landlords and headquarters.
- Manage local procurement, service contracts, utility payments, and insurance policies while overseeing IT and HR administrative coordination.
- Prepare annual and mid-year budgets, monitor ongoing expenditures, and manage local accounting tasks including payroll, petty cash, and expense reconciliations.
- Supervise general services and administrative staff, providing workload coordination, performance feedback, and on-the-job training.
- Serve as the local security focal point, updating business continuity plans and ensuring full compliance with institutional safety protocols.
- Provide high-level administrative support to the Head of Office, including drafting official correspondence and organizing high-profile executive visits.
- Significant senior-level experience in administration, office management, and accounting within an international organization or leading corporate environment.
- Demonstrated supervisory capability with a proven track record of leading administrative teams and optimizing operational workflows.
- Exceptional organizational, prioritization, and time-management skills with meticulous attention to detail.
- Impeccable communication and interpersonal skills, with the ability to handle highly confidential and sensitive matters with discretion.
- Strong financial acumen, including budget preparation, variance analysis, and local vendor management.
- Fluency in written and spoken English, coupled with the ability to remain calm and decisive under pressure.
- Competitive salary package commensurate with international financial institution standards.
- Comprehensive health and medical insurance coverage for employee and eligible dependents.
- Opportunities for continuous professional development within a prestigious multilateral development bank.
- A collaborative, diverse, and inclusive multicultural working environment.