About the Role
Stella Maris Schools in Abuja is a well-established private educational institution offering exceptional nursery, primary, and secondary schooling. Strategically located within the FCT, we are committed to high standards of teaching, strong academics, character building, and extracurricular enrichment. We are currently seeking a highly organised, discreet, and proactive Executive Assistant to provide dedicated administrative and coordination support to the Executive Director. The successful candidate will manage schedules, communications, and executive documentation, ensuring that priorities are handled efficiently and important institutional decisions are tracked to completion.
Key Responsibilities- Manage the Executive Director's calendar, appointments, meetings, and official engagements efficiently.
- Prepare comprehensive meeting agendas, take accurate minutes, and maintain structured records of decisions and action points.
- Draft, proofread, and organise official correspondence, reports, presentations, and vital executive documents.
- Follow up proactively with department heads, campus administrators, and key personnel on assigned tasks and critical deadlines.
- Coordinate travel arrangements, meetings, and special official engagements as required by the Executive Office.
- Maintain a highly organised digital and physical filing system for executive correspondence, reports, and confidential records.
- Monitor outstanding assignments, providing timely reminders and status updates to the Executive Director.
- Handle sensitive institutional and student information with utmost discretion, maintaining strict professional boundaries.
- Facilitate seamless communication and coordination between the Executive Office, school campuses, and various departments.
- Perform other relevant administrative duties as assigned to support the continuous growth of the school.
- Bachelor's degree or HND in Business Administration, Public Administration, Office Management, or a related discipline.
- Minimum of 2 years of relevant professional experience in executive assistance or administrative coordination.
- Exceptional written and verbal communication skills with a strong command of English.
- Outstanding organisational skills, meticulous attention to detail, and the ability to manage competing priorities.
- Proficiency in the Microsoft Office suite, PowerPoint, Outlook, and Microsoft Teams.
- Demonstrated ability to maintain confidentiality and handle sensitive matters with professional discretion.
- Prior experience supporting a senior executive, school leader, or organisational director is a strong advantage.
- Competitive salary package commensurate with experience and qualifications.
- Opportunities for professional development within a reputable educational institution.
- A supportive, dynamic, and collaborative work environment in the heart of Abuja.