About the Role
UUL United Logistics NIG LTD is a trusted leader in delivering time-sensitive, complex, and high-value logistics solutions. We are currently seeking a dedicated and organized Documentation Officer to join our dynamic team in Nigeria. In this role, you will be pivotal in maintaining comprehensive vehicle and driver records, ensuring all fleet documentation remains compliant with regulatory standards, and supporting our overarching mission of operational excellence.
Key Responsibilities- Maintain and update comprehensive vehicle, driver, and fleet-related records in both physical and electronic formats.
- Ensure all fleet documents, including licenses, permits, insurance, and regulatory certificates, are valid and renewed on time.
- Verify the accuracy and completeness of all documents before processing or archiving.
- Implement and maintain an efficient document control system for rapid record retrieval.
- Track document expiration dates proactively and notify relevant departments of upcoming renewals.
- Prepare and submit accurate daily, weekly, and monthly documentation reports.
- Support internal and external audits by providing complete and well-organized records.
- Ensure strict confidentiality, security, and proper handling of all company documents.
- Coordinate seamlessly with fleet, dispatch, HR, operations, and maintenance teams to gather and update necessary information.
- Bachelor Degree or Higher National Diploma (HND) in Logistics, Supply Chain Management, Business Administration, or a related discipline.
- 1 to 3 years of proven experience in documentation, administration, or logistics operations.
- Solid understanding of documentation processes, record-keeping best practices, and fleet management.
- Strong attention to detail with exceptional organizational and time-management skills.
- Basic computer proficiency, particularly with Microsoft Office applications.
- High level of integrity with the ability to maintain strict confidentiality and compliance standards.
- Competitive salary package commensurate with experience.
- Opportunities for professional growth and career advancement within the logistics industry.
- Dynamic, collaborative, and supportive work environment.