About the Role
Jules Construction has been a trusted leader in the Nigerian construction industry for over a decade, delivering excellence across multiple projects. We are currently looking for a dynamic and organized Administrative Assistant to join our vibrant team in Nigeria. In this role, you will provide comprehensive support to our managers and employees, assist with daily office requirements, and manage our company's general administrative activities to ensure seamless business operations.
Key Responsibilities- Answer and direct phone calls professionally while acting as the primary point of contact for internal and external clients
- Organize and schedule appointments, plan meetings, and take detailed minutes
- Write and distribute professional email correspondence, memos, letters, and forms
- Assist in the preparation of regularly scheduled reports and maintain contact lists
- Develop and maintain an efficient physical and digital filing system
- Update and maintain office policies, procedures, and manuals
- Order office supplies, manage inventory, and research new vendor deals
- Book travel arrangements and coordinate itineraries
- Submit and reconcile expense reports accurately
- Provide warm, professional support to all office visitors
- Proven experience working as an Administrative Assistant, Office Assistant, or in a similar administrative role
- Strong knowledge of office management systems and procedures
- Proficiency in MS Office applications, particularly MS Excel and MS PowerPoint
- Working knowledge of standard office equipment such as printers and scanners
- Excellent time management skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional attention to detail and strong problem-solving capabilities
- Outstanding written and verbal communication skills
- Competitive salary package commensurate with experience
- Health insurance coverage
- Opportunities for professional growth and career advancement within the construction sector
- A collaborative, supportive, and dynamic work environment