About the Role
JustBrandit Limited is a trailblazing brand strategy and production company dedicated to creating impactful experiences for our clients. We are currently looking for a detail-oriented and diligent Secretary to join our dynamic PrintShop team. In this role, you will provide vital administrative, secretarial, and financial documentation support to ensure optimal efficiency and seamless daily operations within our production unit.
Key Responsibilities- Record and track all print jobs received, ongoing, completed, and pending.
- Maintain daily production records and prepare accurate periodic reports.
- Monitor material requests, machine repairs, maintenance schedules, and pending approvals.
- Prepare payment requests and maintain comprehensive supporting financial documentation.
- Manage records of invoices, quotations, delivery notes, expenses, and approvals.
- Document external jobs, customer orders, job costs, and corresponding payments.
- Conduct regular stock-taking and maintain accurate inventory records of printing supplies.
- Monitor stock levels and report replenishment needs promptly to the PrintShop Supervisor.
- Coordinate with Finance, Procurement, HR, and Maintenance on administrative matters as directed.
- Maintain an organized filing system for all physical and digital PrintShop records.
- OND, HND, or Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline.
- Background in Finance or Accounting will be a distinct advantage.
- Previous experience in an administrative, secretarial, or finance role within a production or printing environment.
- Basic knowledge of financial documentation including invoices, quotations, and expenditure records.
- Proficiency in Microsoft Word and Excel with strong numerical and analytical skills.
- Exceptional organizational, communication, and time-management abilities.
- High level of integrity, honesty, confidentiality, and attention to detail.
- Competitive salary package commensurate with experience.
- Opportunities for professional growth within a creative and innovative work environment.
- Health insurance and other corporate welfare benefits.
- Collaborative and supportive team culture.