About the Role
Amaiden Energy Nigeria Limited is a leading provider of outsourcing, technical staffing, and oil and gas support services. We are currently looking for a dedicated and professional Relief Secretary to deliver comprehensive administrative and secretarial relief services across our Lagos-based entities. In this dynamic role, you will ensure effective executive support, correspondence management, document control, and seamless stakeholder coordination while maintaining strict confidentiality.
Key Responsibilities- Provide seamless secretarial cover for departments and senior executives during the absence of regular secretaries.
- Manage complex executive calendars, appointments, meetings, and internal/external correspondence.
- Prepare accurate meeting minutes, professional reports, letters, and memoranda for timely distribution.
- Maintain organized records, databases, filing systems, and robust document control processes.
- Coordinate visitor reception, business travel, accommodation, visa bookings, mission orders, and expense claims.
- Liaise with logistics teams to arrange vehicles and transportation for official company engagements.
- Monitor office supplies, coordinate administrative procurement, and act as a departmental decentralized buyer when required.
- Support employee onboarding, corporate events, audits, and special operational projects.
- Provide confidential executive support to the Executive General Manager and senior management personnel.
- Adhere strictly to company policies, HSE requirements, and professional ethics standards.
- HND or Bachelor Degree in Secretarial Studies, Business Administration, Human Resources, or a related discipline.
- Minimum of five (5) years of relevant secretarial or administrative experience in a corporate environment.
- Proficiency in Microsoft Office applications and working knowledge of SAP software.
- Strong organizational, communication, interpersonal, and time-management skills.
- Ability to work independently, manage competing priorities, and maintain absolute confidentiality.
- Familiarity with AI tools like Microsoft Copilot and Claude is an added advantage.
- Competitive salary and compensation package.
- Health insurance and medical benefits.
- Opportunities for professional growth within the oil and gas sector.
- A collaborative and standard-compliant work environment.