Administrative Assistant - MHAC (Maternity Cover)

About the Role

The International Organization for Migration (IOM) is seeking a dedicated and organized Administrative Assistant for a Maternity Cover role within our Migration Health Assessment Centre (MHAC) in Nigeria. This position plays a crucial role in ensuring the smooth and efficient delivery of health-related services to migrants, refugees, and displaced populations by maintaining robust administrative and document management systems.

• Maintain internal office administrative procedures including document tracking, filing, archiving, and monthly reporting.
• Manage the e-archiving system for medical files, blood test results, and follow-ups while ensuring accurate physical storage of chest X-rays and medical documents.
• Prepare mail-out lists and liaise with embassies regarding the processing status and document dispatch of immigrants.
• Support facility management by coordinating the acquisition, maintenance, and procurement of stationaries, IT equipment, and medical supplies.
• Assure the correctness of travel authorizations and provide guidance on allowances for staff members on official duty travel.
• Receive medical deferrals and furtherances, update databases, and forward documents to migration health physicians for clearance.

• Bachelor's degree in Administration Management, Medical Administration, or a related field from an accredited academic institution.
• Minimum of two years of relevant professional experience in administrative support roles, preferably within an NGO or international organization.
• Proficiency in computer applications including MS Word, Excel, and Outlook.
• Strong organizational skills with a proven ability to multi-task, prioritize, and pay strict attention to detail in a multicultural environment.
• Fluency in English (oral and written) is required.
• Demonstrated adherence to IOM values including inclusion, integrity, professionalism, courage, and empathy.

• Opportunity to work with a leading inter-governmental organization dedicated to humane and orderly migration.
• Gain valuable international humanitarian sector experience within a supportive and multicultural work environment.

Skills